Please note that this page is regularly updated
The constitution of Polegate Town Council comprises the Standing Orders and Financial Regulations. These control how the business of the Town Council is conducted. These documents were last updated in May 2017. The documents are available to view below.
Decisions of the Town Council and its committees are recorded in the minutes of the meetings. These can be viewed on the relevant committee pages of the website.
Elections for Councillors usually take place every four years. Results of the elections in May 2015 can be seen below. Next elections due May 2019.
New Council May 2019 (uncontested election)
Representatives to outside organisations 2019
Meetings - record of Councillor attendance 2019
Payments over £500
Government Procurement Card Transactions
Polegate Town Council does not use a Government Procurement Card therefore this does not apply to Polegate Town Council
Social Housing Assets
Polegate Town Council does not hold any social housing assets therefore this does not apply to Polegate Town Council
Trade Union Facility Time
Polegate Town Council does not have any staff members who are union representatives and therefore this does not apply to Polegate Town Council
Polegate Town Council does not have any chargeable parking and therefore this does not apply to Polegate Town Council
Polegate Town Council does not have any controlled parking spaces and therefore this does not apply to Polegate Town Council
Polegate Town Council does not have any staff members undertaking fraud investigation work and therefore this does not apply to Polegate Town Council
The Local Government Transparency Code requires local authorities to publish details (including job descriptions, responsibilities, budgets and staff numbers) of any senior employees earning over £50,000 per annum. Local authorities must also publish the pay multiple, defined as the ration between the highest paid taxable earnings for the given year and the median earnings figure of the whole of the authority's workforce.
There are no Town Council employees with salaries of £150,000 or greater.
- N/A - All salaries are under the £50,000 threshold
The code requires that local authorities must publish the pay multiple on their website, defined as the ratio between the highest paid taxable earnings for the given year (including base salary, variable pay, bonuses, allowances and the cash value of any benefits-in-kind) and the median earnings figure of the whole of the authority’s workforce.
The measure must:
Cover all the elements of remuneration that can be valued
Use the median earnings figure as the denominator, which should be that of all employees of the local authority on a fixed date each year, coinciding with reporting at the end of the financial year
Exclude changes in pension benefits, which due to their variety and complexity cannot be accurately included in a pay multiple disclosure
Polegate Town Council’s pay multiple as at 31st march 2018 is 1.9:1
Councillors Allowances & Expenses
Beekeeping on allotments
Bullying & harassment (external)
Dignity at Work policy
Document Retention policy
Freedom of Information/Data Protection
General Emergency policy
Grants to Organisations policy
Grievance Procedure and Problem Solving
Health and Safety policy
Honorary Freeman of the Town policy
Occupational Health policy - Eye tests for DSE users
Pension Fund discretion policy
Public Right to Speak at Meetings
Recruitment of Ex-Offenders
Risk Management policy
Smoke Free policy
Social Media policy
Staff entrance to Local Government Pension Scheme
Statement of Intent to Community Engagement policy
Storage of CRB Disclosures
Street Lighting policy
Unreasonably Persistent or Vexatious Complainants policy
Freedom of Information Act
Information available from Polegate Town Council under the model scheme of the Freedom of Information Act
Internal & External Audits
Annual Return 2016/17
Annual Return 2017/18
Annual Return 2018/19
Annual Return & Statement of Accounts 2018/19
Status of accounts
Summary of Rights
ADVERT - the period during which electors and interested persons may exercise rights relating to the annual accounts
CONCLUSION OF AUDIT NOTICE
CERTIFIED COPY OF ANNUAL RETURN 2018/19 The original may be inspected at 49 High Street, Polegate, BN26 6AL
Code of Conduct
Action taken under Delegated Authority
Click here for a list of streetlights owned by Polegate Town Council.
NOTE: If a street/road does not appear on the list, then any lights in that street/road belong to East Sussex County Council.
Last updated 02/08/2017